FMS6 Healthcheck

It is essential that the information held on FMS6 is correct. The Healthcheck document has been produced to enable schools to follow a step by step guide to ensure the ongoing accuracy of the system.  

  FMS6 Healthcheck - revised September 2011

What are SIMS Procedure Notes?

SIMS FMS6 Procedure Notes are designed to explain current system and/or accounting issues that require specific routines or set-up on SIMS FMS6. They include step-by-step FMS6 procedures, where needed. All Procedure Notes are updated (or removed from the list) where circumstances have changed. 

Who are FMS6 Procedure Notes for?

SIMS FMS6 Procedure Notes are written for schools who purchase Finance Contracts F1, F3 or F4. (If you are not clear which contracts you currently have, please E-mail the Schools Financial Services who will confirm your status.) They are written for ALL levels of financial and/or FMS6 experience and can be used in a number of ways, for example:  

• Experienced FMS6 Users may find that all they need is a prompt of the checks that are needed. 
• Intermediate FMS6 Users may be interested to extend their knowledge of how and why FMS6 records transactions. Full explanations are given wherever possible.
• Novice FMS6 Users may need step-by-step FMS6 instructions - these are provided for all routines.

 CFR Codes Guidance

    5    E-Mailing/Exporting SIMS Reports
   6  Corporate (Purchase) Cards 
   7  Transfer of Deficit Rollovers  
   8  Deficit Loans
   9  Devolved Formula Capital      
   11c Adding New Ledger Codes to the KCC Reconciliation Report 
   12b Adding New Ledger Codes to the KCC Income/Expenditure Report
  13   Capital Loans
  14   Revenue Loans
  16   To Add ledger code ROVERDEF - 62
  17   To Add ledger code ROVERDEF - 01
  18   To Add Ledger Code UNADEF-01
  19   To Add Control Code PAYCO
  20   Advance Salary Payments
  23   To Add Ledger Code UNADEF- 62
  33   Extended School Activity Codes
  35   Adding a new bank account

The following procedures up to number 41 are for Voluntary Aided schools only

    A   Accounting for Voluntary Aided Capital - Overview
   B   The Formula Capital Bank Account - Controls 
   35a  Adding a new bank account Voluntary Aided schools
   36    Users of Formula Capital bank accounts not linked to FMS6 Year End
   37    To add ledger code ROVER 63
   38    Voluntary Aided Capital Funds
   39    KCC Income & Expenditure report for Voluntary Aided schools 2006/07
   41    Reconciliation report for Voluntary Aided schools 2006/07

   42   VAT Automation for FMS6 Schools (Revised 12 April 2012)
   43   VAT Returns - VAT Tolerances Correction
   44   To add signature & date fields to existing reconciliation report
   45   Writing off Historic VAT Balances
   46   ProForma Invoices
   47   Extended Schools Standard Fund 80 (Capital)
   48   To Change Default VAT Codes on Ledger Codes
   49   Adding new VAT Ledger codes (15%)
   50   Edit the description of code YECREDIT and add Ledger code YECAPCRE 
   51   Printing the VAT Short Summary Report and Reconciling VAT Control codes  
   52   Accounting for Standards Fund from April 2009
   53   Diploma Grant Funding for Sec Schs- Accounting Arrangements for 09/10
   54   Accounting for Standards Fund - Extended Services 'Your Choice'
   55   VAT Indicators on Cash Book Journals
   56   To change default VAT codes on delegated budget income codes
   57   New VAT ledger codes for EU Acquisitions and Despatches services only
   58   To change default VAT codes on Rollover (ROVER) codes 
   59   Edit the description of code YEDEBTOR and add Ledger Code YECAPDEB
   60   Manual Journal Processing of Recurring Payments 
   61   Standard VAT Rate Change - Adding new VAT Ledger Codes (20%)
   62   Changes to CFR Codes on FMS6 for 2011-12
   63   Tidy up of FMS6 Structure and KCC User Defined Reports
    64   Cashback Scheme

    66   London Games Funding

    67   Adding Ledger Code I18