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Document Bank
The following is a list of model documents and guidance which is in alphabetical order. If you can't find what you need, please contact us.
DFE Academies Financial Handbook (links to the Young People's Learning Agency (YPLA) website)
Additional Governors
Additional Governors are experienced governors who have been nominated by the LA to a special ‘pool’. They are then deployed to assist governing bodies in difficult circumstances.
Link to KCC information pack 2010
Associate Member - Model Standing Order for Appointment
The governing body can appoint associate members to serve on one or more governing body committees and attend full governing body meetings. The definition of associate member is wide and pupils, school staff and people who want to contribute specifically on issues related to their area of expertise (for instance, finance) can be appointed as associate members.
Model Standing Order for Appointment of an Associate Member
- Amalgamation Information Booklet
A helpful information booklet for governors on the amalgamation process - Amalgamation Action Plan
An Action Plan template - Discontinuance of a Governing Body - Checklist
This document provides a basis for a final checklist to ensure that the governing body is dissolved and has fully discharged its statutory responsibilities with regard to school closure.
Authority Governor Nomination Form
Please note that governing bodies must inform the LA, through Governor Services, of Authority governors' resignations as these vacancies have to be advertised before the governing body can put forward their own nomination.
Building Schools for the Future and Acadamies ProgrammeLink to KentTrustWeb Building Schools for the Future section
Code of PracticeThe following draft code should be amended where appropriate to reflect the situation in each school but should broadly be applicable for all schools. In Church schools, relevant reference to the Diocesan Board should be made. It is recommended that governors sign an individual copy of the code as part of the induction process.
Code of Practice for Governors (2009)
Collaborations Guidance
Collaboration information for Governing Bodies
Community Cohesion
The Education and Inspections Act 2006 introduced a duty on all maintained schools in England to promote community cohesion and on Ofsted to report on the contributions made in this area. The duty on schools comes into effect from September 1st 2007 and the duty on Ofsted will commence in September 2008.
- An overview of the duty
- DCSF guidance on the duty to promote community cohesion
- Case studies on DFE website
Community Governor Appointment
Standing order for the appointment of a Community Governor
This document may be used as a paper to support the development of a process for the appointment of a Community/ Partnership Governor.
Complaints Procedure
Model Complaints Procedure
Governing Body Decision Planner
This decision planner is a useful guide to assist you in deciding which responsibilities are to be delegated to a committee or an individual on the governing body.
Discontinuance of Governing Body
Discontinuance Checklist
When a governing body comes to an end (amalgamation, federation, academy or school closure), the attached procedure should be used to dissolve the governing body.
Extended Services
A quick guide for Governors
Federations Guidance
Information Pack on forming a Hard Federation
Financial Management
Below are documents for information and guidance to Clerks and Governors in decision making and evidence towards achieving the FMSiS standard.
- FMSIS Good Practise for Discussion and Minute Taking
- FMSIS Term Planner
- FMSIS Year Planner
- Finance Cycle
- Example of Governors minute
Foundation Schools
LGPS Resolution for Schools going to Foundation Status
Foundation and Trust Schools Decision making toolkit
NGA, ASCL, NAHT Guidance leaflet
"Governormail" is an e-mail service that governing bodies can subscribe to in order to receive the latest news and important information from Governor Services.
Clerks have the responsibility of keeping their governing body's e-mail addresses up to date on the Governormail Database. Once you have informed Governor Services that you have been appointed as Clerk you will receive a login and password and you will be able to update your own Governing Body details.
- User Guide for Governormail (Instructions for Clerks)
Guide to the Law for School Governors
All school governors need to know what thier legal responsibilities are and how these fit in with the responsibilities of the headteacher, the local authority and the Secretary of State for Children, Schools and Families. This Guide sets out the statutory requirements relating to governing body responsibilities. The explanatory text should be read alongside the Law and Guidance section listed at the end of each chapter, and any information on governance provided by the local authority.
Guide to the Law for School Governors
Headteacher's Appointments Joint Governor Panel Under the Collaboration Arrangements (Maintained Schools and Further Education Bodies) (England) Regulations 2007), Governing Bodies may arrange for any of their functions to be discharged jointly. They may also delegate any of their functions to a joint committee in the same way that they may delegate them to a committee of a single governing body.
Terms of Reference for Joint Governing Body Panel
New Structures for School Governance*These documents have been updated June 2010*
Reviewing the Structure of the Governing Body
The Pyramid (including terms of reference)
The Circle (including terms of reference)
2 Teams (including terms of reference)
Link to Finance Policies
(Please scroll down to the bottom of the page once you have clicked into this link)
RAISEonline - School Governor access
Safeguarding School Categories - Foundation, Community, etc Skills AuditThese documents may be used to help the governing body to identify any skills gaps when considering appointing new governors. Terms of Reference
Please see documents under New Structures for School Governance for more model terms of reference.
Trust SchoolsThe attached documents may be helpful to governing bodies considering aquiring a 'trust'.
Vetting and Barring SchemePlease see the recent update from the Independant Safeguarding Authority
Vetting and Barring Scheme (VBS) April 2009 Update